Anne Arundel Community College
The Purchasing Agent is responsible for researching resources for the purchase of goods and services through formal solicitation processes and the informal quote process. The Purchasing Agent provides support to the Director of Purchasing & Contracting under limited supervision. This includes assisting with developing specifications, public sale of approved surplus College property and equipment, creating and issuing formal solicitation documents, processing requisitions and purchase orders. The Purchasing Agent reviews and audits electronic purchase requisitions for completeness, accuracy and appropriateness, ensuring that all purchasing procedures have been followed. Assists with procurement card applications, training, issuing of new/replacement cards, and runs reports to determine accounts in need of reconciliation. Assists with entering, maintaining, and synchronizing user and vendor-related information in e-procurement systems (Datatel, Unimarket, Centresuite).
Job Duties and Responsibilities:
Provides assistance with AP and Payroll check runs.Prepare & issue formal solicitations & informal quotes in accordance with applicable laws, policies & procedures, including advertising projects, conducting pre-bid/proposal meetings & bid/proposal openings, review & analyze responses, prepare addenda, change orders, contracts, & post-contract support & administration. Interprets & guides internal & external customers with understanding applicable laws, rules & policies. Guides internal customers with determining the best method of solicitation for respective projects (quote, IFB/RFP, etc.) & assists with developing specifications.
Review requisitions in Unimarket for completeness including, justification, attachments, accuracy and cost savings to ensure that all purchasing procedures have been met. The requisition is then converted to a purchase order, thereby, creating a legal document for the college.
Reviews requisitions in Datatel for travel advances and tuition reimbursements for College personnel; requisitions are converted into purchase orders.
Under the guidance of the E-Commerce & Purchasing Card Program Coordinator, enters, maintains, and synchronizes user and vendor-related information in e-procurement and procurement systems.
Assists with the Purchasing Department's fiscal year close-out which includes researching and closing out purchase orders as required.
Function as a Liaison between vendors and internal customers to research and resolve invoicing discrepancies.
Provides assistance with AP and Payroll check runs.
Organizes and streamlines contracts such as Independent Contractor and Guest Speaker Agreements, and other contracts as assigned. Maintains monthly Cost Savings Report including tracking minority information. Completes credit applications and maintains electronic files of same.
Other duties as assigned
Bachelor's Degree in Business, Accounting or related field.
Minimum of two years of relevant experience.
Intermediate knowledge Microsoft Excel, Word, and Outlook.
Intermediate knowledge of electronic purchasing and/or finance systems.
Effective oral, written, and interpersonal communication skills.
Demonstrated ability to maintain confidentiality
Ability to work accurately and independently, with minimal supervision, in a fast-paced deadline-driven environment with special attention to accuracy.
Ability to deal effectively, tactfully, and courteously with internal and external customers. Must have demonstrated strong customer service skills
Public sector Certified Professional Public Buyer (CPPB) certification or Certified Professional in Supply Management (CPSM).
Ability to interact with a variety of faculty, staff and students from diverse backgrounds
AACC is an equal opportunity employer who values the power of diversity and the strength it brings to the workplace.
For more information or to apply, please visit https://aacc.hiretouch.com
Anne Arundel Community College is an Equal Opportunity Employer.
When inquiring or applying for this job opening, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Anne Arundel Community College and at other institutions of higher education in the region on www.AcademicCareers.com