Office Manager I/II
Anne Arundel Community College
With learning as its central mission, Anne Arundel Community College has responded to the needs of a diverse community for more than 50 years by offering high quality, affordable and accessible learning opportunities. Established in 1961, AACC is a fully-accredited, public two-year institution that offers national and regional studies that can lead to a degree or certificate, industry credential, transfer to a four-year institution, or career enhancement, personal enrichment and lifelong learning.
The Office Manager is responsible for supervising the effective and efficient delivery of service to the Director, Assistant Director and professional staff assigned to the department. The Office Manager will meet the needs of Corporate Training Group (CTG) customers by supporting the fulfillment of training and business solutions contracts through the support and administration of scheduling, staffing, materials, and logistics of training and business services events. This position also supports aspects of implementation for contract instruction and business services, performing clerical, technical and administrative functions, as well as acts as a liaison between college staff, full-time and adjunct instructional personnel.
Job Duties and Responsibilities:
Program and Administrative Support
Performs daily administrative duties in support of the enhancement and implementation of innovative business services, contract training, noncredit and/or credit open enrollment courses. Prepares contracts, budgets, correspondence, course materials, rosters and other related documents. Additionally, provides clerical support to departmental staff and faculty.
Supports daily operations associated with program/course delivery. Implements effective systems for supporting logistics and implementation of business services and training. Provides administrative support of strategies to achieve departmental and school enrollment and business goals.
Internal and External Collaboration
Collaborates with clients, adjunct faculty, vendors, partner organizations and other AACC department staff to promote a unified approach to program and services delivery.
Supports departmental and school-wide marketing efforts through distribution of printed and electronic materials, interfacing with prospective/potential students, clients, community organizations, other AACC department staff, etc.
Budget and Fiscal Management
Assists departmental staff by providing budget management support through data entry, running reports in Colleague, creating requisitions in Unimarket, monitoring inventory, and processing Letters of Agreements, budgets, scopes of work, invoices, etc.
As assigned by Assistant Director and/or Director.
High School diploma or GED.
Minimum three (3) years of relevant experience in a business or educational environment. Minimum of three (3) years of progressively responsible administrative experience required; experience in a post-secondary educational setting or sales industry highly desirable.
Strong customer service, high sense of urgency and problem solving skills.
Demonstrated ability to utilize standard word processing, spreadsheets and database systems at an intermediate level.
Ability to function with minimal supervision with attention to details and deadlines including the ability to work a flexible schedule and travel to accommodate the needs of the department.
Excellent oral, written communication skills.
Demonstrated commitment to creating an inclusive environment and the ability to deal tactfully with all internal and external constituents.
Associates degree preferred.
Demonstrated supervisory skills preferred.
Proficiency in MS Word, MS Excel, MS PowerPoint, Colleague, Unimarket, Centersuite and Salesforce a plus.
This position requires the ability to work in a fast-paced setting handling multiple complex tasks simultaneously.
Hours Per Week: 40
Work Schedule: Monday - Friday, 8:30-4:30pm
For more information or to apply, please visit https://aacc.hiretouch.com
Anne Arundel Community College is an Equal Opportunity Employer.
When inquiring or applying for this job opening, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Anne Arundel Community College and at other institutions of higher education in the region on www.AcademicCareers.com