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Administrative Assistant - Health Professions

Baltimore City Community College

Job Title: Administrative Assistant - Health Professions
Job Location: Baltimore, MD
United States
Status: Full-Time
Job Category: Other Administrative Positions
Application Closing Date: Open Until Filled

Job Description


Administrative Assistant - Health Professions
Baltimore City Community College

About Baltimore City Community College

Founded in 1947, Baltimore City Community College (BCCC) is a comprehensive, urban institution accredited by the Middle States Commission on Higher Education. The College’s campus is located in West Baltimore; the institution also has several satellite locations throughout the city. With its broad range of degree and certificate programs, affordable tuition, and extensive outreach, BCCC offers educational opportunities to the citizens of Baltimore City and throughout the state of Maryland. BCCC serves more than 15,000* students annually, providing credits that transfer to four-year colleges and universities as well as workforce training leading directly to job placement. The College is proud of the fact that 100** nations are represented within the student body.

* Based on annual unduplicated credit and non-credit headcount for FY 2016. **Based on fall 2015 credit enrollment.

Description/Job Summary

Provides secretarial support to faculty and administrative staff, including appointments, correspondence, manuscripts, grant proposals, and filing. Assists with office services such as purchasing (FMIS), payroll, records control, and other administrative activities for the head of the department/division. 

An Administrative Assistant II for Health Professionals responsible for:
  • Answers telephone, screens callers, relays messages, and greets visitors. Opens, sorts, and screens mail. Picks up and delivers materials as required. Operates office equipment such as photocopier, fax machine, and calculator.
  • Operates personal computer to access e-mail, electronic calendars, and other basic office support software. 
  • Types and transcribes routine correspondence, takes meeting minutes, and reports from dictation or handwritten copy using personal computer.
  • Performs data entry operations.
  • Assists with maintaining calendar, scheduling appointments and meeting rooms. Assists with making routine travel and accommodation arrangements.
  • Files in alphanumeric order and locates material from files.
  • Assists with special event planning.
  • Assists in formatting and preparation of manuscripts, grant proposals, statistical reports, tables, and charts using knowledge of scientific, medical, literary, or other technical terms.
  • Completes various requests forms for office supplies and equipment as directed. Assists with and implements office services such as payroll, purchasing, records control, projects and budget accounting operations.
  • Assists with/and/or participates in the preparation of the budget Interprets and communicates operating policies.
  • Assists with collection and preparation of search and hire documents, financial and operational reports.
  • Locates and compiles information and formats reports, graphs, tables, records and other sources of information.
  • Assembles and categorizes facts and figures for written computation and calculations.
  • Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports.
Additional Duties
  • Monitor completion of health clearance by students prior to start of semester, use the hospital CAHS system to coordinate the request of clinical facilities; assist with hospital contract preparation and maintain files, conduct phone surveys of graduates 6 months to a year after graduation; gather stats for pre-entry session each semester and create intake files on all incoming students; provide administrative support for grants in nursing and allied health programs.
Scope of Responsibility:
  • Knows the formal and informal departmental goals, standards, policies and procedures which may include some familiarity of other departments within the school/division. Is sensitive to the interrelationship of both people and functions within the department.
  • Decision Making:
  • Carries out routine duties and responsibilities with supervision. Makes decisions and establishes work priorities on essentially procedure-oriented operations.
  • Authority:
  • May oversee or coordinate the work of others (interns, work-study students, ect…). Communication:
  •   Exchanges non-routine information using tact and persuasion as appropriate requiring good oral and written communication skills.
Physical Requirements:
  • Sitting in a normal seated position for extended periods of time Reaching by extending hand(s) or arm(s) in any direction
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example using keyboard
  • Communication skills using the spoken word Ability to see within normal parameters Ability to hear within normal range
  • Ability to move about

Job Requirements

Minimum Qualifications:
  • Required: Two years college or equivalent work experience 
Preferred Qualifications:
  • Bachelor’s Degree
  • Preferred Experience: Four years of related administrative experience required.
  • Additional education may be substituted for years of related experience

Information and Application Process Instructions

Why Work at BCCC?

Baltimore City Community College (BCCC) is a crossroads of diverse peoples, of learning and work, and the multiplicity of stakeholders we serve: individuals, businesses, government and educational institutions of the community at large.

Our employees enjoy a collegial environment that is both challenging and welcoming. We stay innovative as we strive to be the leader in providing quality education that responds to and meets the needs of a diverse population of learners. Students come here to change their lives through education.

BCCC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, disability, protected veteran status, genetic information, or any other basis protected by law.

Applications: Please apply online.

Explore this and other current employment opportunities at BCCC by visiting the search openings listed at Baltimore City Community College jobs

When inquiring or applying for this position, please reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities within Baltimore City Community College and at other institutions of higher education in the region on www.AcademicCareers.com

To obtain more information or to submit your resume you can contact Human Resources Department as shown below. If you apply for this position, please say you saw it first on www.AcademicCareers.com. Thank you.

Human Resources Department
Please Apply as Included Above


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