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Vice President for Finance & Administration

Southern Oregon University, Finance and Administration Management

Job Title: Vice President for Finance & Administration
Job Location: Ashland , OR
United States
Status: Full-Time
Job Category: Chancellor, president, provost, VP
Business/financial affairs, financial aid
Application Closing Date: Open Until Filled
Date Posted: 2017-07-24

Job Description





Vice President for Finance & Administration
Southern Oregon University


Job Title
Vice President for Finance & Administration

Posting Number
A00298


FTE
1.0

Department
Finance and Administration Management

Job Location
Ashland (15 A)

Salary/Rate
$170,000-$185,000, Salary is commensurate with experience

Benefits Eligible
Yes

Administrative Appointment Type
Renewable

Position Type
Regular

Position Summary
The Vice President for Finance and Administration (VPFA) is the chief fiscal officer, responsible for the University's overall financial leadership, strategic planning, and financial management.

The VPFA guides the development, implementation, and monitoring of SOU's operating and capital budgets, from multiple sources of funding (general funds, auxiliary enterprises, self-support operations, private donations, and legislative capital funding). The position reports directly to the President, is subject to the supervision of the Board of Trustees and applicable law, and serves as a member of the executive team. The VPFA plays key roles in institutional planning and positioning, in forging community partnerships, and in advancing SOU's presence in the region, state, and nation. The VPFA has a significant role in representing SOU to the Southern Oregon University Board of Trustees, and participates in the Oregon VPFA Council, the Oregon Council of Presidents, the University Shared Services Enterprise (USSE) Oversight Committee, and the Public University Risk Management and Insurance Trust (PURMIT).

The VPFA also directs, plans and monitors the University's human, financial, and physical resources. This includes oversight of the following positions: Executive Assistant to the VPFA, Associate Vice President for Budget and Planning, Director of Business Services, Director of Human Resources, Director of the Service Center, Director of Facilities Management and Planning, Chief Information Officer, Director of Campus Public Safety, and Director of Housing.

Effective performance of the duties outlined below requires an in-depth understanding of the mission of the institution and its various programs, a commitment to service through the various logistical and support functions, and the ability to work effectively within a shared decision-making environment.

Diversity Statement

Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.

Supervisory Responsibilities, if applicable
Plans Work, Assigns Work, Approves Work, Disciplines/Rewards, Responds to Grievances, Hire/Discipline/Dismiss, Transfer/Promote, Prepares/signs performance evaluation/salary recommendations

Job Duties

Duties

The following examples illustrate typical work activities and are not meant to be all inclusive or restrictive:

Budget and Fiscal Management: The VPFA guides and coordinates the development of the institution's operating budget, including both state appropriations and tuition/fee revenues and the expenditures supported by these and other fund sources. Similarly, the VPFA supervises the budget work and expenditure oversight for other sources of funds, such as auxiliary enterprises and self-support operations. The VPFA also works closely with the Associate Vice President for Budget and Planning to supervise and coordinate the forecasting, analysis and institutional research, which are integral to developing and evaluating the annual and biennial budget request (including tuition/fee levels) and allocation decisions, and ensures appropriate documentation of these processes. Working closely with the Director of Business Services, the VPFA oversees all accounting, reporting, and fiscal control activities which ensure full and regular accountability and auditability of all institutional funds, thus ensuring the maintenance of prudent levels of fund and cash balances for the various fund categories. The VPFA has delegated authority to conduct final review and to sign all grant and contract applications for submission to federal, state, and other public and private agencies/organizations. The VPFA serves as the financial liaison between the institution and the SOU Foundation, responsible for coordinating the inter-transactional activities and the agreement that describes the formal relationship between SOU and the SOUF, and assumes a similar role for other associated organizations, such as Jefferson Public Radio and Athletics.
Percent of total time 15

Duties
Contract Officer:
Numerous contracts are prepared annually by departments throughout the institution. The VPFA has delegated authority to review and sign for these contracts, with advisory reviews by the director of business services and administrative services coordinator, who also possess certain delegated authority. The Office of the VPFA is responsible for seeking appropriate legal review of these contracts from general counsel
Percent of total time 10

Duties
Institutional Policy and Accountability: The VPFA participates in the development, implementation, revision, and integration of institutional finance and administrative policies subject to the approval of the President and Board of Trustees. The VPFA works with the University Policy Council and other Vice Presidents in the development and approval of SOU finance and administrative policies, rules and regulations, and for the periodic review of existing ones to maintain accuracy and relevancy. The VPFA may assist the President and other senior officers to maintain compliance with all institutional policies and Board policies as well as applicable laws and rules. The VPFA ensures all policies developed in the Finance and Administration division comport with legal requirements and support SOU's mission, and are in accord with all existing SOU rules, policies, and regulations. The VPFA is responsible for clear and accurate communication and documentation of finance and administrative policies and changes to them, and continuously seeks ways to enhance accessibility, understanding, and appropriate interpretation. The VPFA works closely with the SOU internal auditor, as well as external auditor, to ensure ethical business practices and compliance, and accurate preparation and reporting of financial statements.
Percent of total time 10

Duties
SOU Representative:
The Vice President has a significant role in representing SOU to the Southern Oregon University Board of Trustees, and participates in the Oregon VPFA Council, the Oregon Council of Presidents (OCOP), the University Shared Services Enterprise (USSE) Oversight Committee, the state legislature, and the Public University Risk Management and Insurance Trust (PURMIT). The VPFA serves as the principal representative to organizations such as the National Association of College and University Business Officers (NACUBO) and its Western affiliate (WACUBO) and the College and University Personnel Association (CUPA). S/he may also serve as an evaluator for the Northwest Commission of Colleges and Universities (NWCCU)
The Vice President joins the President and other Vice Presidents in partnerships throughout communities of SOU's region and Oregon as a whole. Examples include service clubs, the City of Ashland, the City of Medford, Chambers of Commerce, and Jackson County, and others.
The VPFA also participates on various internal task forces, work groups, and steering committees charged with developing or evaluating administrative and financial activities. University Committee and Council Assignments: Cabinet - Attends weekly cabinet meeting of the President. Executive Council - Attends bi-weekly meeting with President, Vice Presidents, Directors, and other key administrators. Business Affairs Council - Chairs bi-weekly staff meeting with all directors and associates University Budget Committee - Serves as an ex officio member of this standing committee. Works closely with the Chair in the development and distribution of the annual budget to department chairs and administrative units. Professional Service. University Planning Board - Serves as ex officio of this standing committee.
Percent of total time 20

Duties
Campus Planning and Physical Facilities Management:
The VPFA stewards the capital assets, and overall functioning and conditions of campus infrastructure. The VPFA is responsible for the overall maintenance and appearance of the Ashland and Medford campuses, including buildings and grounds, and the planning and execution of improvements thereto, working closely with the Director of Facilities Management and Planning and, in turn, with local and state government officials. The VPFA oversees campus master planning for land and facilities design standards. The VPFA guides and coordinates the development of the institution's capital budget requests over multiple biennia and involving multiple sources of funds. The VPFA is responsible for new capital construction and management of architectural and construction contracts, working with the director for Facilities Management. The VPFA coordinates the development and execution of the campus master plan and individual project plans (Education & General and Auxiliary Enterprises) and their prioritization within the capital funding requests submitted to the state legislature for capital construction and capital repair funding. The VPFA is a leader and advocate for environmental sustainability on campus and the ongoing reduction of the campus carbon footprint.
Percent of total time 10

Duties
Human Resources & Collective Bargaining Contract Administration:
Working with the Director of Human Resources, the VPFA provides leadership for human resource policies and processes regarding recruitment and retention practices, benefits, performance management, professional development, employee and labor relations, and compensation plans for administrative, classified, and student employees. All activities must be pursued in accordance with federal and state regulations as well as SOU policies and procedures. The VPFA provides leadership, contract administration and guidance and works with the chief negotiator and the Provost to assure that factual material and management's position is appropriately presented at the bargaining table and in analyzing, accepting, or rejecting proposals made by the Association of Professors of SOU Union (APSOU) and the SEIU Local 503.
Percent of total time 10

Duties
Public and Environmental Health and Safety:
Working with the Director of Campus Public Safety, the VPFA directs the planning and implementation of institution-wide safety and security measures and a functioning, tested crisis management plan to ensure a safe, healthful, and secure environment for study, employment, and visitation. The VPFA assures resources are deployed to achieve compliance with a wide range of federal, state, and local statutes. This will necessarily involve close and positive collaboration with public law and environmental enforcement agencies.
Percent of total time 10

Duties
Information Technology:
Working with the Chief Information Officer, the VPFA provides leadership and guidance to ensure information technology strategies align with the University's mission, strategic plans, and goals.
Percent of total time 5

Duties
Service Center:
Working with the Director of the Service Center, the VPFA provides oversight to timely professional administrative services to the campus.
Percent of total time 5

Duties
University Housing:
Working with the Director of Housing, the VPFA provides oversight and guidance for budget and planning as it relates to facilities planning, contracts, conference services, and housing and meal allowances.
Percent of total time 5

 

Work Hours
Please be advised, this position is required to travel 25% up to 60% of the time.


Job Requirements

Minimum Classification Qualifications

Masters degree or equivalent. Career must include at least seven years of successful leadership, management, and financial experience in a senior administrative capacity. Evidence of strong organizational, analytical, supervisory, and communication skills; experience integrating financial and strategic planning; knowledge of best practices in fiscal and other functions; ability to think creatively and strategically; and an understanding of the compelling mission, challenges, and governance of public higher education.

Preferred Qualifications

Preferred experience includes executive leadership in higher education administration and finance management.
CPA or equivalent experience and/or education.

This position must possess and maintain a current, valid Driver License.
Yes

This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check.
Yes

Knowledge, Skills, and Abilities

  • Excellent communication skills; ability to effectively communicate information in a clear and understandable manner both verbally and in writing.
  • Initiative in independently planning, organizing, and performing work assignments within broadly defined parameters. Ability to work with a high level of productivity and accuracy/attention to detail.
  • Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
  • Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University, with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
  • Efficient computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, and online systems.
  • Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist. Ability to work with frequent changes in policies and procedures, under pressure of deadlines in a fast-paced environment.
  • Strong analytical and research skills; ability to gather, evaluate, and to develop well-reasoned conclusions and recommendations. Ability to proactively assess work operations and anticipate potential problems; ability to develop and implement strategies for preventing/resolving problems.
  • Ability to effectively perform work of a highly sensitive and confidential nature that requires access to information, use of sound judgment and strict discretion, and maintain strict confidentiality of privileged information.
  • Broad knowledge of, or ability to quickly learn, higher education governance, organizational structure, instructional programs, and academic policies and procedures to encompass a global perspective within a university setting.
  • Ability to interact diplomatically with diverse personalities and to exercise judgment and tact in interactions with faculty, staff, students, and the public.
  • Proven ability to mentor and develop direct reports and enable high performance as individuals and as teams.
  • Demonstrated ability to work with senior officials and executives from within and outside the University, and ability to think strategically and serve as a sounding board for executive managers.
  • Proven ability and skill to identify and analyze complex situations, present alternatives and options, and recommend or implement effective courses of action.
  • Skill to conceptualize, analyze and interpret educational issues, policies, and regulations.
  • Able to communicate a compelling and inspired vision or sense of core purpose, set clear milestones, and motivate large teams or groups of people.
  • Strong knowledge and understanding of generally accepted accounting principles, policies, and processes; internal controls; debt management/issuance; cash management; management of financing mechanisms such as leases; management of invested assets; working with banks and other financial institutions; and business ethics.
  • Knowledge of building construction, plant operations, utilities and sustainability practices, including recycling, green building practices and energy conservation.
  • Knowledge of administrative and operational activities that include business operations, public environmental health and safety, information systems, and human resources.
  • Proven leadership and interpersonal skills on different levels, including interaction with governing boards and committees.
  • Ability to build strong working relationships with internal and external stakeholders, especially those in local and state government.

Special Conditions

  • Must be willing to frequently travel in and out of state as required for the position.
  • Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
  • Must be able to successfully pass a pre-employment background check.
  • This position classification has been defined as “exempt” and is not subject to the overtime provisions of the Fair Labor Standards Act (FLSA).
  • The person holding this position is considered a “mandated reporter” under the Oregon Revised Statues and is required to comply with the requirements set forth by the Oregon department of Human Services.
  • This position is designated as having direct or indirect influence in pecuniary activities and must file annually with the Government Standards and Practices Commission a verified statement of economic interests.
  • This position is considered an Officer of the University and shall perform such duties as set forth in the law and Bylaws of Southern Oregon University.

Information and Application Process Instructions

Transcripts

Administrator candidates hired for a position that requires a post-secondary degree shall provide copies of transcripts prior to start of employment to Human Resources.

Special Instructions to Applicants

Each applicant is encouraged to provide (preferably as attachments to the online application) the following supplemental documents: (1) Letter providing some detail of the applicant's qualifications and interest in the position; (2) Current resume; (3) The names, addresses, and telephone numbers of at least three professional references should be included in the application or as an attachment. If you are unable to attach the supplemental materials to the online application please mail to:

Southern Oregon University
Human Resource Services
Churchill Hall, Room 159
1250 Siskiyou Boulevard
Ashland, OR 97520

For inquiries and additional information, please contact: Human Resource Services via email at hrs@sou.edu or by phone at (541)552-8553.

Application must be received by:
for priority consideration

08/27/2017

Anticipated Appointment Begin Date
11/13/2017

Contact Name for Applicant Questions
Human Resources

Contact Email
hrs@sou.edu

 

CLICK HERE TO APPLY NOW




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